🎯 Course Description:
This 5-day course provides participants with the essential knowledge and practical tools required to manage tendering, bidding, and supplier pre-qualification processes effectively. It covers the full lifecycle of procurement—from tender planning, documentation, evaluation, and supplier selection to risk management and compliance monitoring.
Participants will gain in-depth insights into international best practices, transparency requirements, and supplier risk assessment techniques. Emphasis is placed on real-life case studies, role-playing exercises, and group workshops to ensure participants can apply what they learn directly to their organizational procurement practices.
👥 Who Should Attend:
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Procurement and supply chain professionals
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Contracting and commercial managers
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Project and operations managers
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Vendor management and supplier relationship officers
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Auditors and compliance specialists
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Anyone involved in tendering and supplier selection processes
🗓️ Day 1: Fundamentals of Tendering & Procurement
| Time | Topic |
|---|---|
| 08:30 – 09:00 | Welcome, Course Objectives & Introductions |
| 09:00 – 10:30 | Procurement Principles – Transparency, competition, and value |
| 10:30 – 10:45 | ☕ Coffee Break |
| 10:45 – 12:15 | Types of Tendering Methods – Open, restricted, negotiated, e-tendering |
| 12:15 – 01:15 | 🍽 Lunch Break |
| 01:15 – 02:45 | Tendering Process Overview – Stages, key stakeholders, timelines |
| 02:45 – 03:00 | ☕ Coffee Break |
| 03:00 – 04:30 | Exercise: Mapping a standard tendering workflow |
🗓️ Day 2: Tender Planning & Documentation
| Time | Topic |
|---|---|
| 08:30 – 10:00 | Planning the Tender – Defining requirements, market research |
| 10:00 – 10:15 | ☕ Coffee Break |
| 10:15 – 12:15 | Tender Documents – RFPs, ITTs, RFQs, terms & conditions |
| 12:15 – 01:15 | 🍽 Lunch Break |
| 01:15 – 02:45 | Evaluation Criteria Design – Technical, financial, risk, compliance |
| 02:45 – 03:00 | ☕ Coffee Break |
| 03:00 – 04:30 | Exercise: Drafting evaluation criteria for a sample tender |
🗓️ Day 3: Supplier Pre-Qualification & Selection
| Time | Topic |
|---|---|
| 08:30 – 10:00 | Supplier Pre-Qualification – Purpose, benefits, and process |
| 10:00 – 10:15 | ☕ Coffee Break |
| 10:15 – 12:15 | Supplier Risk Assessment – Financial, technical, legal, and ethical reviews |
| 12:15 – 01:15 | 🍽 Lunch Break |
| 01:15 – 02:45 | Evaluation Tools – Scoring systems, weighted criteria, compliance checks |
| 02:45 – 03:00 | ☕ Coffee Break |
| 03:00 – 04:30 | Exercise: Designing a supplier pre-qualification questionnaire |
🗓️ Day 4: Tender Evaluation & Awarding
| Time | Topic |
|---|---|
| 08:30 – 10:00 | Tender Opening & Evaluation Process – Steps and best practices |
| 10:00 – 10:15 | ☕ Coffee Break |
| 10:15 – 12:15 | Financial & Technical Analysis – Comparing bids objectively |
| 12:15 – 01:15 | 🍽 Lunch Break |
| 01:15 – 02:45 | Awarding Contracts – Compliance, fairness, and governance issues |
| 02:45 – 03:00 | ☕ Coffee Break |
| 03:00 – 04:30 | Exercise: Mock evaluation and awarding of bids |
🗓️ Day 5: Best Practices, Risks & Case Studies
| Time | Topic |
|---|---|
| 08:30 – 10:00 | Risks in Tendering – Collusion, fraud, conflict of interest, bid rigging |
| 10:00 – 10:15 | ☕ Coffee Break |
| 10:15 – 12:15 | Global Best Practices – E-tendering, digital procurement, ethical standards |
| 12:15 – 01:15 | 🍽 Lunch Break |
| 01:15 – 03:00 | Case Studies – Lessons learned from successful and failed tender processes |
| 03:00 – 03:15 | ☕ Coffee Break |
| 03:15 – 04:30 | Final Group Presentations, Q&A, Feedback & Certificate Awarding |
📂 Course Materials Provided:
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Complete course manual and slides
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Tendering process templates (RFP, RFQ, ITT samples)
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Supplier pre-qualification checklist & questionnaires
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Bid evaluation scoring sheets and models
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Case studies of global tendering practices
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Certificate of Completion
